Late, Stolen or Stale Dated Checks
Legacy Cabot Owners: Royalty checks are mailed on the 25th of each month or on the last workday prior to 25th. Rental checks are mailed during the first week of the month prior to the month the payment is due. Please allow sufficient time for delivery by the postal service before contacting us. The checks are void 90 days after the issue date; therefore, we encourage you to cash them soon after receipt.
If you believe your check may be lost or stolen, you may request stop payment by calling us at 281-589-4690. Please give your owner number and the month of the check that you did not receive.
If you happen to come across a check that is stale dated, please return it to the address below, with a request for a replacement.
Attn: Revenue Accounting
P. O. Box 4544
Houston, TX 77210-4544
Legacy Cimarex Owners: Revenue checks are mailed by the 15th of each month, or the following business day if the 15th falls on a weekend. If you have not received your check by the end of the month, please call 918-295-1757 to notify us and your check will be reissued along with the next month’s payment.
If you have not received your check, this is typically because your account has not reached your minimum pay status. Cimarex remits revenue checks to you once your balance exceeds $100, unless you have previously requested that your minimum pay status change to another amount. All revenue, regardless of the nominal value, is disbursed annually in December. Adjustments to earlier payments can sometimes result in a negative account balance. When this occurs, payments for future sales will be applied to the negative balance until the account returns to a positive balance in excess of the minimum payment amount.
There are occasions when payments are held due to uncertainty of ownership (such as a notice of death, change of address, transfer of property, assignment of interest, or legal dispute). Payments due are accumulated and released when the matter affecting ownership has been resolved. Inquiries regarding suspense balances must be communicated in writing to our Division Orders Department at Owners.Cimarex@coterra.com.
Change of Name or Address
United States Federal Tax Withholding
For U.S. Persons:
The Internal Revenue Service requires non-employee compensation, including lease and bonus payments, to be reported on Form 1099-MISC for U.S. persons. If you are a U.S. citizen or other U.S. person, please fill out the enclosed Form W-9 (Request for Taxpayer Identification Number and Certification) to provide correct tax reporting information. Coterra will automatically withhold at the federal backup withholding rate (currently 24%) on all payments until a completed Form W-9 is received.
For Non-U.S. Persons:
The Internal Revenue Service requires non-employee compensation to be reported on Form 1042-S for non-U.S. persons.
- For Non-U.S. Individuals:Please fill out the enclosed Form W-8BEN – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals). Coterra will withhold at the maximum rate (currently 30%) unless a Claim of Tax Treaty Benefits is made in Part II of Form W-8BEN.
- For Non-U.S. Entities:Please fill out the enclosed Form W-8BEN-E – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities). Coterra will withhold at the maximum rate (currently 30%) unless a Claim of Tax Treaty Benefits is made in Part III of Form W-8BEN-E.
Pennsylvania Tax Withholding
Act 43 of 2017, for the Pennsylvania Department of Revenue, requires payors to withhold state income taxes from Pennsylvania-source income from non-residents in the amount equal to the tax rate specified in 72 P.S. §7302 (currently 3.07%).
For PA Non-Residents: If you are not a resident of Pennsylvania and you are receiving Pennsylvania income from Coterra, we will automatically withhold these taxes from your payments, and no further action is required from you. You will be able to apply these withheld taxes against your Pennsylvania state tax liability when you file your annual Pennsylvania income tax return.
For PA Residents or Other Exempt Payees: If you are either a Pennsylvania resident or are a non-resident who is exempt from Pennsylvania withholding, please fill out the enclosed Form REV-1832 (PA 1099-MISC Withholding Exemption Certificate) and indicate the reason for exemption. Please note, Coterra is required to obtain this completed form in order to prevent withholding on payments. If we do not have this form, we will automatically withhold these taxes from your payments. You will be able to apply these withheld taxes against your Pennsylvania state tax liability when you file your annual Pennsylvania income tax return.
New Mexico Tax Withholding
The State of New Mexico requires payors (remitters) to withhold state income tax from royalty payments unless an executed Form RPD-41353 or RPD-41354, as applicable, is submitted to the payor. Form RPD-41353 or RPD-41354 are each an agreement that the payee (remittee) will be responsible for filing and paying the income tax due on royalty revenue.
The executed Form should be submitted to Coterra by mail:
Attention: Revenue Department
202 S. Cheyenne Ave, Ste 1000
Tulsa, OK 74103
Or, by e-mail at RoyaltyInfo.Cimarex@coterra.com.