Owners
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EnergyLink
Our Owner Relations online system for Joint Interest Billings (JIBs), revenue/royalty statements and tax forms.
For JIB or Revenue Data issues please contact EnergyLink at https://app.energylink.com/contact.
Coterra PDS Energy
Online system for Coterra owner production data.
For Production Data issues please contact PDS Energy for registration assistance at 1-800-318-7850.
Late, Stolen or Stale Dated Checks
Revenue Payments
Coterra Operated Properties (Pennsylvania): Royalty checks are mailed on the 25th of each month or on the prior workday if the 25th falls on a weekend or holiday. Rental checks are mailed the first week of the month before the payment is due. Please allow 7 business days to receive your check via USPS before inquiring about a missing check. All checks will void 90 days after the issue date.
Cimarex Operated Properties (Texas, New Mexico, Oklahoma): Revenue checks are mailed by the 15th of each month, or the following business day if the 15th falls on a weekend or holiday. Please allow 7 business days to receive your check via USPS before inquiring about a missing check. All checks will void 90 days after the issue date.
Late, Stolen or Stale Dated Checks: If your check is lost, stolen, or stale dated (past the 90 day void), you may request stop payment by calling us at 1-800-434-3985 or you can email us at owner.relations@coterra.com. Please provide your owner number and the issue date of the check in question.
All accounts, unless otherwise requested, have a $100 check minimum requirement. Payments will be issued on the following check cycle once the check minimum has been met.
Payments are occasionally held due to uncertainty of ownership (such as a notice of death, change of address, transfer of property, assignment of interest, or legal dispute). Payments due are accumulated and released when the matter affecting ownership has been resolved. Inquiries regarding ownership must be communicated to our Division Orders Department at owners@coterra.com.
If a check is stale dated (past the 90 day void), please return it to the address below, with a request for a replacement.
Coterra Energy
Attn: Revenue Accounting
PO Box 4544
Houston, TX 77210-4544
Change of Name or Address
Name Change – Individuals
Name changes are usually implemented within 30 days of when they are received. Requests must be sent to the address below with appropriate documentation. Please include the name in which you are getting paid, an updated Form W-9 (Request for Taxpayer Identification Number and Certification) or the equivalent Form W-8 for non-U.S. persons and a copy of the document supporting the name change (marriage certificate, divorce decree reinstating maiden name, etc.).
Name Change – Companies
Name change requests for a company or corporation must be accompanied by a certificate of merger or name change and an updated Form W-9 (Request for Taxpayer Identification Number and Certification) or the equivalent Form W-8 for non-U.S. persons with the new tax ID number.
Mail request to:
Coterra Energy
Attn: Land Administration
P. O. Box 4544
Houston, TX 77210-4544
Or, owners can e-mail requests to: AddressBook@coterra.com.
Address Change
To update your address, please complete the Change of Address form along with an updated Form W-9, the equivalent Form W-8 for non-U.S. persons, or Form W-8BEN-E for entities. The forms must be signed to be processed.
Mail request to:
Coterra Energy
Attn: Land Administration
P. O. Box 4544
Houston, TX 77210-4544
Or, owners can e-mail requests to: AddressBook@coterra.com.
EFT (Direct Deposit)
EFT is available for revenue interest owners with a bank account drawn within the United States. There is a 4 – 6 week implementation period for electronic funds. Requests must be sent to the address below. The Owner EFT Form must be completed in its entirety, including a bank letter or voided check, or it will be returned. We will only accept the Owner EFT Form via mail. Digital versions are not accepted.
Mail request to:
Coterra Energy
Attn: Division Orders
P. O. Box 4544
Houston, TX 77210-4544
Change of Ownership
| Situation | A copy of the following documentation is required |
|---|---|
| Sale of an Interest | Conveyance file of record in the county/parish in which the property is located |
| Ownership Change Due to Divorce | Complete Divorce Decree including Settlement Agreement or recorded conveyance (if appropriate) |
| Trusts/Partnerships | |
| Ownership by Trusts/Partnerships | Trust or Partnership Agreement, recorded document conveying the interest in property to the Trust/Partnership |
| Distribution from Trusts/Partnerships | Dissolution of Trust or Partnership, if applicable, and recorded conveyances to beneficiaries |
| Changes in Trustee | Instrument appointing successor trustee |
| Joint Tenancy and One Dies | Death Certificate of Joint Tenant |
| Estate Proceedings | |
| Owner died with a Will (testate) Probate proceedings conducted in the state where the property is located |
Death Certificate Order Admitting Will to Probate Letters Testamentary Last Will and Testament Evidence of payment of debts and taxes Final Decree of Distribution or Judgment of Possession |
| Owner died with a Will (testate) Probate proceedings conducted in a state other than the state where the property is located |
All the documents listed directly above, plus Documentation of ancillary probate proceedings opened in all affected states. |
| Owner died without a Will (intestate) (Laws of Descent and Distribution will apply as relevant) |
Death Certificate Letters of Administration Evidence of payment of debts and taxes |
| Bankruptcies | |
| Chapter 11 | Plan of Reorganization Order Confirming the Plan of Reorganization |
| Chapter 7 | Order Naming Trustee of Bankruptcy Estate |
All Payees are required to provide a completed and signed Federal Form W-9 (Request for Taxpayer Identification Number and Certification) or the equivalent Form W-8 for non-U.S. persons. Please note that without these forms, Federal Law requires Coterra to deduct withholding tax from all payments at the statutory rate (currently 24% for U.S. persons). For more information on withholding see below Tax Withholding section.
Payees receiving Pennsylvania-related income are also subject to PA state withholding unless they are exempt as a PA resident or are not subject to PA income tax. Please note, state law requires Coterra to deduct withholding tax at the statutory rate (currently 3.07%) unless a completed PA Form REV-1832 (PA 1099-MISC Withholding Exemption Certificate) is received.
Listed above are some of the more common situations resulting in either change of ownership or change to the owner status. The column on the right describes the document(s) required to effect the change. (There may be some differences in the requirements due to laws in particular jurisdictions.)
All requested changes must be submitted in writing with the required documents and mailed to:
Coterra Energy
Attn: Division Orders
P.O. Box 4544
Houston, TX 77210-4544
Or, owners can e-mail requests to: Owners@coterra.com.
All documents effecting change of ownership must be filed of record in the county/parish where property is located.
Please retain all ownership change documents for future reference.
Form 1099 Information
The 1099 Misc form is used to report production payments and rental payments. Coterra will mail the forms by January 31st of each year.
IRS does not require 1099 Misc forms for:
- Royalty income of less than $10 in a year
- Rental income of less than $600 in a year
- Corporations
To request corrections to your 1099 or a duplicate copy, please call:
281-589-4666
Unclaimed Funds
Funds are escheated to the State if we do not have a valid address for the owner or if we cannot locate the heirs of a deceased owner.
Please use the Owner Inquiry Form to contact us about unclaimed property information. Please state where the property is located and the name of the party for which the unclaimed funds are held by the State.
Tax Withholding
United States Federal Tax Withholding
For U.S. Persons:
The Internal Revenue Service requires non-employee compensation, including lease and bonus payments, to be reported on Form 1099-MISC for U.S. persons. If you are a U.S. citizen or other U.S. person, please fill out the enclosed Form W-9 (Request for Taxpayer Identification Number and Certification) to provide correct tax reporting information. Coterra will automatically withhold at the federal backup withholding rate (currently 24%) on all payments until a completed Form W-9 is received.
For Non-U.S. Persons:
The Internal Revenue Service requires non-employee compensation to be reported on Form 1042-S for non-U.S. persons.
- For Non-U.S. Individuals:Please fill out the enclosed Form W-8BEN – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Individuals). Coterra will withhold at the maximum rate (currently 30%) unless a Claim of Tax Treaty Benefits is made in Part II of Form W-8BEN.
- For Non-U.S. Entities:Please fill out the enclosed Form W-8BEN-E – Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities). Coterra will withhold at the maximum rate (currently 30%) unless a Claim of Tax Treaty Benefits is made in Part III of Form W-8BEN-E.
Pennsylvania Tax Withholding
Act 43 of 2017, for the Pennsylvania Department of Revenue, requires payors to withhold state income taxes from Pennsylvania-source income from non-residents in the amount equal to the tax rate specified in 72 P.S. §7302 (currently 3.07%).
For PA Non-Residents: If you are not a resident of Pennsylvania and you are receiving Pennsylvania income from Coterra, we will automatically withhold these taxes from your payments, and no further action is required from you. You will be able to apply these withheld taxes against your Pennsylvania state tax liability when you file your annual Pennsylvania income tax return.
For PA Residents or Other Exempt Payees: If you are either a Pennsylvania resident or are a non-resident who is exempt from Pennsylvania withholding, please fill out the enclosed Form REV-1832 (PA 1099-MISC Withholding Exemption Certificate) and indicate the reason for exemption. Please note, Coterra is required to obtain this completed form in order to prevent withholding on payments. If we do not have this form, we will automatically withhold these taxes from your payments. You will be able to apply these withheld taxes against your Pennsylvania state tax liability when you file your annual Pennsylvania income tax return.
New Mexico Tax Withholding
The State of New Mexico requires payors (remitters) to withhold state income tax from royalty payments unless an executed Form RPD-41353 or RPD-41354, as applicable, is submitted to the payor. Form RPD-41353 or RPD-41354 are each an agreement that the payee (remittee) will be responsible for filing and paying the income tax due on royalty revenue.
The executed Form should be submitted to Coterra by mail:
Coterra Energy
Attention: Revenue Accounting
PO Box 4544
Houston, TX 77210-4544
Or, by e-mail at owner.relations@coterra.com.